> ## Documentation Index
> Fetch the complete documentation index at: https://docs.flowpayroll.ai/llms.txt
> Use this file to discover all available pages before exploring further.

# Payslips

> Preview, finalise, download, and send payslips to your employees.

A payslip is the per-person, per-period statement of earnings and deductions. Flow Payroll generates a payslip for every employee on each pay run and makes it available as a formatted document you can view, download, and email.

***

## Preview vs final payslips

Payslips exist in two states:

| State   | When                        | What it means                                                               |
| ------- | --------------------------- | --------------------------------------------------------------------------- |
| Preview | Before the period is locked | Calculated from the current pay data; may change if you add or remove lines |
| Final   | After the period is locked  | Fixed and cannot be modified; ready to share with employees                 |

You can view a preview payslip at any time during step 1 (Payments) by selecting an employee. The payslip modal shows a **Preview** badge when the period is open and a **Final** badge once it is locked.

The dedicated **Payslips** step (step 4 of the wizard) becomes the main place to work with payslips after locking.

***

## What a payslip shows

Each payslip contains:

**Employee and employer details**

* Employee name and address
* Tax code, NI number, NI category
* Employer name and address

**Earnings for the period**

* Each pay element with its description, quantity, rate, and total amount
* Statutory pay components (SSP, SMP, SPP, and so on) listed as separate lines where applicable

**Deductions for the period**

* Income tax (PAYE)
* Employee National Insurance
* Employee pension contribution
* Student loan repayment (if applicable)
* Postgraduate loan repayment (if applicable)
* Any other deductions added during the pay run

**Net pay** — the take-home amount after all deductions

**Year-to-date totals** — cumulative gross pay, tax, NI, pension, and net pay since the start of the tax year for this employment

***

## Viewing and downloading payslips

Open the pay run from **Pay runs**, then navigate to step 4 — **Payslips**.

The payslips table lists every employee with their gross and net pay for the period. Use the search bar to find an employee by name, payroll ID, NI number, or employee code.

**View a single payslip**

Select the eye icon next to an employee. The payslip opens in a modal preview. Before locking, the badge reads **Preview**; after locking it reads **Final**.

**Download a single payslip**

Select the download icon next to an employee. A PDF is saved to your device.

**Download multiple payslips**

Select the checkboxes next to the employees you want, then choose **Download selected**. Flow Payroll bundles the PDFs into a single zip file named with the period and tax year.

***

## Sending payslips to employees

Once the period is locked, you can email payslip notifications to employees.

<Steps>
  <Step title="Select employees">
    Tick the checkboxes next to the employees you want to notify, or use **Select all** to select everyone shown. You can filter the list by name first to narrow it down.
  </Step>

  <Step title="Send notifications">
    Select **Email payslips**. Flow Payroll queues the notifications and each selected employee receives a message with a link to their payslip.
  </Step>
</Steps>

<Note>
  You can send payslip notifications at any time after locking — not just immediately after the pay run. If an employee did not receive their notification, select them individually and resend.
</Note>

***

## Payslips on an employee's profile

Each employee's profile has a **Payslips** section showing all their payslips across tax years. Select a tax year from the dropdown to filter the list. From there you can view or download individual payslips in the same way as from the pay run wizard.

<Card title="Managing people" icon="users" href="/guides/people/managing-people">
  Update employee details and access their payslip history.
</Card>

***

## What drives payslip values

Payslip amounts are calculated from the pay lines you enter or import in step 1 of the wizard, combined with:

* **Statutory pay** — SSP, SMP, SPP, and other statutory amounts set up on the employee. See [statutory payments](/guides/compliance/statutory-payments).
* **Pension contributions** — employee and employer contributions based on the worker's enrolled status and your pension configuration. See [auto-enrolment](/guides/pensions/auto-enrolment).
* **Court-order deductions** — amounts withheld per the order rules. See [court orders](/guides/compliance/court-orders).
* **Tax and NI** — calculated automatically from the employee's tax code, NI category, and gross pay.

If a payslip value looks wrong, return to step 1 of the wizard to review the pay lines. You can only make changes before the period is locked.

***

## Where to go next

<CardGroup cols={2}>
  <Card title="Running a pay run" icon="money-check-dollar" href="/guides/pay-runs/running-a-pay-run">
    The full end-to-end walkthrough of the pay run wizard.
  </Card>

  <Card title="HMRC & RTI" icon="building-columns" href="/guides/compliance/hmrc-rti">
    Submit your FPS to HMRC after locking the period.
  </Card>

  <Card title="Statutory payments" icon="heart-pulse" href="/guides/compliance/statutory-payments">
    SSP, SMP, SPP, and other statutory pay types.
  </Card>

  <Card title="Managing people" icon="users" href="/guides/people/managing-people">
    Employee profiles, payslip history, and pay details.
  </Card>
</CardGroup>