A payslip is the per-person, per-period statement of earnings and deductions. Flow Payroll generates a payslip for every employee on each pay run and makes it available as a formatted document you can view, download, and email.Documentation Index
Fetch the complete documentation index at: https://docs.flowpayroll.ai/llms.txt
Use this file to discover all available pages before exploring further.
Preview vs final payslips
Payslips exist in two states:| State | When | What it means |
|---|---|---|
| Preview | Before the period is locked | Calculated from the current pay data; may change if you add or remove lines |
| Final | After the period is locked | Fixed and cannot be modified; ready to share with employees |
What a payslip shows
Each payslip contains: Employee and employer details- Employee name and address
- Tax code, NI number, NI category
- Employer name and address
- Each pay element with its description, quantity, rate, and total amount
- Statutory pay components (SSP, SMP, SPP, and so on) listed as separate lines where applicable
- Income tax (PAYE)
- Employee National Insurance
- Employee pension contribution
- Student loan repayment (if applicable)
- Postgraduate loan repayment (if applicable)
- Any other deductions added during the pay run
Viewing and downloading payslips
Open the pay run from Pay runs, then navigate to step 4 — Payslips. The payslips table lists every employee with their gross and net pay for the period. Use the search bar to find an employee by name, payroll ID, NI number, or employee code. View a single payslip Select the eye icon next to an employee. The payslip opens in a modal preview. Before locking, the badge reads Preview; after locking it reads Final. Download a single payslip Select the download icon next to an employee. A PDF is saved to your device. Download multiple payslips Select the checkboxes next to the employees you want, then choose Download selected. Flow Payroll bundles the PDFs into a single zip file named with the period and tax year.Sending payslips to employees
Once the period is locked, you can email payslip notifications to employees.Select employees
Tick the checkboxes next to the employees you want to notify, or use Select all to select everyone shown. You can filter the list by name first to narrow it down.
You can send payslip notifications at any time after locking — not just immediately after the pay run. If an employee did not receive their notification, select them individually and resend.
Payslips on an employee’s profile
Each employee’s profile has a Payslips section showing all their payslips across tax years. Select a tax year from the dropdown to filter the list. From there you can view or download individual payslips in the same way as from the pay run wizard.Managing people
Update employee details and access their payslip history.
What drives payslip values
Payslip amounts are calculated from the pay lines you enter or import in step 1 of the wizard, combined with:- Statutory pay — SSP, SMP, SPP, and other statutory amounts set up on the employee. See statutory payments.
- Pension contributions — employee and employer contributions based on the worker’s enrolled status and your pension configuration. See auto-enrolment.
- Court-order deductions — amounts withheld per the order rules. See court orders.
- Tax and NI — calculated automatically from the employee’s tax code, NI category, and gross pay.
Where to go next
Running a pay run
The full end-to-end walkthrough of the pay run wizard.
HMRC & RTI
Submit your FPS to HMRC after locking the period.
Statutory payments
SSP, SMP, SPP, and other statutory pay types.
Managing people
Employee profiles, payslip history, and pay details.